Airtel Delhi Half Marathon 21st Oct, 2018

ENTRY RULES AND GUIDELINES

  • You may use a photocopy of the physical or downloaded form to send in your application.

  • Only one applicant can apply for the Event using a single form. Also, do not send in more than one entry per person; multiple applications will entail in all being rejected.

  • NO GROUP ENTRIES will be accepted for the Half Marathon race category.

  • Applicants must submit their entries only via the application modes mentioned in this form. No individual/group has been authorised to collect entries on behalf of the Promoter.

  • Before sending in your application, please check if you.

    • have filled in details against all mandatory fields prefixed with ‘*’ in the application form;

    • have attached a copy of your latest timing certificate as may be required to confirm your entry based on the timing pre-qualification criteria (if applicable);

    • have affixed a copy of your latest colour passport sized photograph on the form;

    • have attached a copy of either your Aadhar card, PAN card or passport to the form;

    • have enclosed the requisite application fees (refer to ‘application fees’ chart);

      • Application fees for Half Marathon

      Applicant Type Fee (inclusive of GST @18%)*
      Domestic Applicants (applicants residing in India) INR 1900
      *Overseas Applicants (applicants residing outside India) USD 50

      Application fees for Open 10K Run

      Applicant Type Fee (inclusive of GST @18%)*
      Domestic Applicants (applicants residing in India) INR 1400
      *Overseas Applicants (applicants residing outside India) USD 45

      Application fees for Great Delhi Run

      Applicant Type Fee (inclusive of GST @18%)*
      Domestic Applicants (applicants residing in India) Rs 650
      *Overseas Applicants (applicants residing outside India) USD 20

      Application fees for Senior Citizens' Run

      Applicant Type Fee (inclusive of GST @18%)*
      Domestic Applicants (applicants residing in India) Rs 300
      *Overseas Applicants (applicants residing outside India) USD 20

      Application fees for Champions with Disability Run

      Applicant Type Fee (inclusive of GST @18%)*
      Domestic Applicants (applicants residing in India) Rs 300
      *Overseas Applicants (applicants residing outside India) USD 10

    • have signed the ‘waiver’ in the application form;

    • have met the minimum age of 18 years as on race day (i.e. born on or before 20.10.1999)

    • If applicant is below the age of 18 years, the guardian has also signed the ‘waiver’ and written his/her relation with the applicant. (applicable only for Great Delhi Run & Champions With Disability applicants)

  • Group entries (applicable only for Great Delhi Run, Senior Citizens’ Run and Champions with Disability)

    A] Online group registration using scratch card

    • Where groups submit their entries online using only the scratch card as the payment mode, this will constitute a group entry. All members of a group have to register individually online

    • Payment for online group entries will be made via scratch cards that are available for purchase in bulk from our registration back office in Delhi.

    • Each group deciding to register online must purchase the scratch cards in advance and distribute them to its members. At the time of purchasing scratch cards, the group needs to provide a covering letter as per the given format on an official letterhead issued by the company/NGO/any other entity as per the format mentioned online

      • Total number of entries to be submitted

      • Details of payment made to purchase scratch cards in bulk i.e. cheque/DD number, date, amount and bank name of cheque/DD submitted.

      • Name, contact number and email id of one common point of contact for the group.

      • Covering letter needs to be on a company/NGO/ any other entity’s official letter head, duly signed and stamped by the authorized signatory of the entity.

    • Cheque/DD will be accepted for purchasing scratch cards. This cheque/DD should be of the consolidated value of application fees applicable for each individual group member. The cheque/DD should be drawn in favour of “Procam International Pvt. Ltd.”.

    • Purchasing scratch cards does not guarantee entry to the event and the members of the group need to register onlineusing scratch cards before the registration end date or till the running spaces are available. Event Promoter will close registrations as and when the running spaces are filled.

    • Once scratch cards are purchased, it can only be used online for ADHM 2018 edition and till the time registrations are open or running spaces are available. Unused scratch cards cannot be returned or cancelled and the amount paid for purchasing unused scratch cards will be refunded after deducting processing fees of Rs 150.

    • Online entries using any other payment mode other than scratch cards will not be treated as a group entry.

    • All requisites to register online by an individual needs to be fulfilled to complete online registration.

    • Please call our helpline number +919650033333 (1000 hours to 1900 hours IST, Monday to Saturday) or email at adhm@procam.in to purchase scratch cards.

    B] Physical Forms

    • All members of a group have to fill and sign individual application forms. Under ‘Application Type’ in the application form, applicants need to choose ‘Group’, mentioning the group name and size of the group.

    • Only one consolidated cheque/DD will be accepted for group entries. This cheque/DD should be of the consolidated value of application fees applicable for each individual group member. The cheque/DD should be drawn in favour of “PROCAM INTERNATIONAL PVT. LTD.”.

    • Each group must submit their entries together at one time in a single envelope under a covering letter of the company/NGO/ any other entity as per the format

      • Total number of entries enclosed in each race category,

      • Number, date, amount and bank name of cheque/DD submitted,

      • Name and contact details of a common point of contact for the group;

      • Covering letter needs to be on a company/NGO/ any other entity’s official letter head, duly signed and stamped by the authorized signatory.

    • Please call our helpline number +919650033333 (1000 hours to 1900 hours IST, Monday to Saturday) or email at adhm@procam.in for submission of forms.

  • Where any discrepancy is found in the application, the same will not to be accepted.

  • On entry confirmation, half marathon runners will be further classified into age categories for prize money. For more information visit

  • The line-up sections given in this application overleaf are indicative and may undergo a change, which will be communicated on the event website post close of all registrations.

  • We recommend Champions with Disability participants be accompanied by an attendant/ buddy on race day. The attendant/buddy is required to fill in a separate form and submit the same along with the form of the Champions with Disability participant, marking the said form as “Buddy of _______ (name of Champions with Disability participant)”. No entry fee is charged for the buddy.

  • Application status: Individual applicant is required to go online on www.adhm.procamrunning.in/application-status and check his/her application status, post 15 working days of registration closure. If you are unable to check application status online, please contact our event helpline number +91 9650033333 or email us at adhm@procam.in.

  • Entries not accepted: Participation in the event is subject to entry confirmation. Where your entry is not confirmed for any reason, the entry fees paid by you will be refunded on or before 19th November 2018. An amount of Rs. 150 will be deducted as processing charges. You will be required to provide your bank details on a link provided by the Event’s Registration team. Any refund discrepancies must be brought to the attention of the Event’s Registration Team immediately. Refund queries will not be entertained post 20 th December 2018.

  • Confirmed participants of Half Marathon/ Open 10K who are unable to participate on race day due to unavoidable circumstances like injury or illness, will now be able to surrender their bibs to Procam International. The application fees paid will be refunded post deduction of Rs. 150 as processing charges. Confirmed participant can only surrender his/her bib with effect from 14th September 2018 to 21st September 2018 by filling the bib surrender request form. Requests for cancellation/bib surrender and thereby, refund will not be entertained post 21st September 2018. Further, application fees shall not be refunded by virtue of non participation, including failure by a confirmed participant to collect his/her bib from the Expo.

    For Great Delhi run, Senior Citizens’ and Champion with Disability race categories, request for cancellation and thereby refund application fees shall not be refunded by virtue of non participation, including failure by a confirmed participant to collect his/her bib from the Expo.

  • Running number bib collection:

    • All confirmed participants/their authorised representatives are required to come to the Get Active Expo in New Delhi scheduled from 18th October 2018 to 20th October 2018 in order to collect their running number bibs. No running number bib will be posted to individual mailing addresses.

    • It is mandatory for participants to collect his/her running number personally from the Expo. In case of unavoidable circumstances, such runner can send his/her authorised representative to collect running number bib on his/her behalf. Please note, a representative will not be allowed to collect running number bib on behalf of more than FIVE Great Delhi Run / Sr. Citizens’ Run / Champions With Disability participants.

    • Authorised representative must carry with him/her (a) the website confirmation downloaded from application status, (b) photocopy of photo-identity proof (Aadhar card, PAN card or passport) of the representative and the confirmed participant.

  • Confirmed runner’s identity and proof of residence may be verified by a verification agency hired for validating the details provided by you in the form. Where any information and/or any document provided by an applicant/runner at any point in time is found to be incorrect, participation of the said runner shall be withheld/ disqualified and there will be no refund of application fees paid by the runner. All benefits accruing to the said runner as a participant of Airtel Delhi Half Marathon 2018 shall stand forfeited.

  • All participants’ race day images will be screened visually after the race and if any of the participant is found not wearing the running number bib allotted to him/her, the participant registered for that bib will be disqualified from the race and the subsequent edition of the event in 2018. Further, Procam International reserves the right to take necessary legal action against the registered participant and the person who has used the running number bib on race day, for impersonation.

  • Please thoroughly go through all information mentioned in this form prior to submitting your application. Confirmation of applications received will be subject to the applicable confirmation criteria and the entry rules given herein.

  • This application form and the right to participate in the event and the rights and benefits available to the applicant under this entry form is at the sole discretion of the event Promoters, Procam International Pvt. Ltd., and cannot be transferred to any other person under any circumstances. The applicant alone shall be entitled to the rights and benefits arising out of such confirmation of participation.